Chrome v.42 disables the Adobe PDF plugin needed for the IEP Manager! Updated instructions for configuring Chrome are in the link below.
Adobe Acrobat DC has replaced Adobe Reader and it is not fully compatible with IEP Manager in all 3 browsers on PC.
Do not install Acrobat DC if you plan to use Internet Explorer. It works with Safari, Firefox and Chrome however.
* READ ME - Required for using IEP Manager: Config. Explorer for PC Adobe Plugin (Mandatory for all PC) or Config. Safari for Mac Adobe Plugin (Mandatory for all Mac) or Config. Firefox for PC Adobe Plugin or Config. Chrome for PC Adobe Plugin
Please Click on Support at the bottom of the page and goto 'System Requirements' tab for further questions about setup.
New HOT Features Introduced this Month in response to user requests
*New feature - Search dialog box has been consolidated - search buttons moved to left.
Using the PDF / HTML mode toggle on the IEP Manager
We have removed the word ‘Beta’ from the HTML toggle located at the bottom of the IEP Manager. We believe that this feature is working well enough for non-test users to operate. As a reminder the PDF / HTML Toggle allows the user to choose which mode the IEP Manager will open forms with. PDF mode will still be dependent on Adobe Reader which is what we recommend for desktop computers but this means the computer must have its security settings configured to allow Adobe to work properly. HTML mode will allow the IEP Manager forms to open on any internet capable device including previously unsupported devices like Windows Tablets, Chromebooks, iPads and Android devices. You can also use HTML mode as well if you are having problems configuring the Adobe Reader plugin on a regular desktop or laptop.
The HTML mode has some different behaviors than does the PDF mode. For example, the buttons at the top of the interface that convert the form to a PDF or attach it to an email are not available and when selecting the ‘Preview/Print’. Also, instead of opening the IEP embedded in the webpage as it does in PDF mode, SIRAS downloads the form to your desktop or download folder as a PDF. To permanently set the preference of PDF or HTML mode, go to Tools, My Account, click the Edit Preference tab. On that tab, at the bottom set your preference of PDF or HTML. Please, feel free to use this new feature should you have a tablet or iPad.
This is a new feature available to all users which is located under the Reporting menu. This will allow you to search active and archived meetings. There are five columns: Meeting (which contains the type of meeting, the student and the date the meeting was created); District & School (where the meeting was held); Status (contains who arranged and Finalized the meeting); Providers (names of the providers associated with the meeting); and Meeting Details (contains referral date, assessment plan sent & received date, who translated the IEP and when the translation was completed, enrollment date, SELPA From).
Users can query for a range of meeting dates; meeting purpose(s); Meeting Status (any, held, finalized, or abandoned); district and school at the time of the meeting; a Provider associated with the meeting; person who created or finalized the meeting; include only IEPs that had been translated and by whom.
After entering the search criteria above, click the “Search” button to execute the search. The results will be listed at the bottom in the meeting report.
COOL Changes Made to Existing Features to make life easier:
IMPORTANT Reminders for Case Managers when using SIRAS
IMPORTANT Reminders for CASEMIS Clerks/Special Ed. Secretaries when using SIRAS
MAY 2015: Cleaning up your meetings:
After a meeting has happened, within a couple days the user should check 'Meeting held' and then 'Finalize'. There are some exceptions such as continuing meetings. These meetings must be Finalized, or if they were abandoned either delete the meeting or ask your CASEMIS Clerk to 'Force Finalize' the meeting. There are two areas in SIRAS that can assist in cleaning up outstanding meetings: the easiest place are the meeting links on the SIRAS Home page; or use the Predefined List item.
The easiest way would be to go to the SIRAS home page and use the links (see below). This will generate a list in the choose Student list, then to convert to a regulate list just click the ‘Student List’ link ate the top of the page.
You can also go to the Pre-Defined list tab. Go to the Reporting Menu, click ‘Student Lists’ and then ‘Predefined List’ tab (see below).
APRIL 2015: When it is time to write your second annual review on the same student:
If you have goals already in SIRAS from the previous IEP, develop the new goals for the new IEP under ‘Next Year's Goals’ tab rather than under ‘Current Goals’ tab. When all providers completed the last progress report for the student, click the 'Archive and Advance' button at the bottom of the Goal Developer.
Do NOT delete the old Goals
Symptoms are that there will be no history of last year’s progress reports.
If there is an open meeting and the goal form had already been submitted/saved, SIRAS will reset the Goal form causing the checkboxes, standard numbers and category to be cleared. In this event they will need to be re-entered.
Do NOT overwrite the old goals
Symptoms of not following the procedure are that the old progress reports will be tied to the newly developed goal.
MARCH 2015: Creating an Emergency Backup Folder of Blank IEP Forms
Because technology is never 100% reliable it engenders Murphy’s Law, “when you need technology to work the most, count on it to fail.” Sometimes SIRAS may be down, the district network may be down, or a variety of other mishaps. Because of this SIRAS has the ability to allow the user to download blank or partially filled out forms. This is done by going to the Tools Menu and selecting the ‘Document Library’. There you will see two tabs ‘Non-IEP Forms’ (these are forms that are not part of the IEP like the IEP Agenda); and ‘Blank/Emergency use forms’. It is under the ‘Blank/Emergency use forms’ where you can download any of the forms in SIRAS as either a Blank form or a partially filled out form. To partially fill out a form select the student then check the ‘Fill form for student:….’ checkbox.
TIP 1: You want to prepare for an outage before it happens. Setup a folder on your desktop (or wherever) and call it ‘Blank IEP Forms’. Download the most commonly used IEP forms from the Document Library and place them in the folder. Should you ever need to do an IEP if there is an outage just copy those document files needed from the Blank IEP Forms folder into a new folder. Name that folder the name of the student, also include the meeting date.
TIP2: In the event that you must develop an IEP where there is no internet access (perhaps the meeting will take place at the parent’s house) use the option that will partially fill out the form by selecting the student then check the ‘Fill form for student:….’ checkbox. This will save you a lot of time by having much of the student’s information already entered onto the form.
TIP 3: When the IEP is completed and the forms signed, scan the entire IEP as one document and save it as a PDF. When the outage is over create the appropriate meeting for the student, enter the meeting date and any other item on the IEP Manager (not necessary to fill out the forms). Now click the ‘Upload Document’ tab and upload the PDF document of that student’s IEP. Now under the ‘Attach to Forms’ select “Basic Forms”.
TIP4: Any IEP made outside of the IEP Manager, the MIS Summary page must be completed. A user who has admin access may need to assist with entering data in some of the locked field. This can be done by clicking the “Unlock” button at the top of the MIS Summary page.
FEBRUARY 2015: Tips on How to Jump from One Form to Another
When you are in a form and need to go to another form, you do not need to go back to the IEP Manager. Instead, click on the field 'Save and Return', select the form you want to jump to, and then click the green arrow (Go) button.
JANUARY 2015: Tips on How to Print Labels
SIRAS can print Avery labels to send letters en masse. This can be done at a district level, school level or even for your case load, perhaps to send Progress Reports.
To print Avery labels do this:
1. Click on the magnifying glass . Use the Search page to acquire a found set of the records you want to print.
2. Go to the 'Labels and Batch' Forms section under Tools menu.
3. Review the preferences:
4. Place Avery labels sheets 5160 or 05266 in the printer and print.
DECEMBER 2014: Tips for Printing Progress Reports, Lists and Statistical Reports
When printing never go to File and then Print in your browser; always use our 'Print' links located top-right side of the page. User must turn off their popup blockers when printing either a progress report, list or statistical report. Progress Reports, Student List and Statistical Reports are in HTML which is a different format than the IEP forms. These forms are much more flexible and can "grow" to fit any amount of information needed for the comments section as well as the number of goals and/or goals and objectives you developed; however these forms require the extra step of turning off the pop-up blockers on your computer.When you try to print and if your popup blockers are 'on' you will see a dialog box either at the very top of the web page or at the bottom depending on the browser you are using. Select to permanently turn off popup blockers so you do not have to do this every time you print. When you print SIRAS will create a printable version of what you are trying to print in a new tab. Click on the new tab and click the 'Print' link to print.
You will notice that when you print within SIRAS that at the top of the page are headers, footers and page numbers (especially remove the page numbering when printing Bulk Progress Report). It is recommended that you go to the Menu bar on your browser under "File" then "Page Setup" and change all of the settings for your header and footer to "Empty". Otherwise the things listed such as Title, page numbers, dates, and URL will print on your report (see pict below, may look a little different depending on the browser you are using).
NOVEMBER 2014: Saving a file to a PDF
Many times it is desirable to turn a Word document, PowerPoint, or JPEG picture file into a PDF document. PDF Files is a universal file format. There are many advantages to this as almost any computer Mac, Windows, tablets, your smart phone can read a PDF file. Another advantage is that a PDF file can be appended to you IEP and assembled as part of your IEP. The process was described in last month's newsletter. Note only PDF files can be attached to your IEP. So, if you have another file format such as Word and you want to convert that to a PDF format you can print as a PDF or 'save as' a PDF. Unfortunately many computers do not have this ability. If you have the need to convert files into a PDF format and your computer does not have the means to do this (FYI, Macintosh computers all have this ability under the print; the issue is primarily with Windows), what we recommend is to install a PDF distiller called "CutePDF". After installed it will act like a printer. You would select CutePDF as you would any printer and it will render what you are wanting to print as a PDF. To download this program click on this link CutePDF Writer then click the "Free Download" link and download/run. Note, if at school, please confirm with IT staff that this is permissible.
OCTOBER 2014: Saving a file to a PDF
* Once the option is selected it will have a green check in front of it which will stay there for that record until you log out.
SEPTEMBER 2014: Saving a file to a PDF
The transportation module has been expanded to include the following new features: